Human Resources and office Coordinator

FLYNN CENTER FOR THE PERFORMING ARTS, LTD.

FULL-Time, Exempt

The Flynn is committed to creating an inclusive workplace that promotes and values diversity. We strive to be diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective. Our goal is to build and maintain an organization where everyone can do their best work. We believe that people of color, people from working class backgrounds, women, and LGBTQ people must be centered in the work we do, we strongly encourage applications from people with these identities or who are members of other marginalized communities.

ABOUT THE FLYNN

The Flynn Center for the Performing Arts is Northern New England’s premiere performing arts center. The Flynn offers a wide range of cultural and educational experiences and nurtures the creative development of performing artists. Our facilities include a 1,411-seat proscenium auditorium (Flynn Main Stage), a 180-seat black box cabaret space (Flynn Space), two education studios, a gallery with rotating exhibits of regional artists, and adjoining lobbies.

The Flynn hosts over 200 performances and over 50 camps and classes annually. Regularly scheduled performances include the Flynn season, which features world-class music, Broadway, theater, dance, and family performances on our Main Stage, with additional touring shows added throughout the year and weekday matinees presented through our Student Matinee Series, in addition to the Burlington Discover Jazz Festival. The Flynn also provides a performance venue for the Vermont Symphony Orchestra, the Vermont Youth Orchestra, Lyric Theatre, and other local arts organizations.

To apply, send a cover letter and resume to HResources@flynnvt.org. 

Basic Function

Employee development, experience, and culture are critical elements to our success and one of our top priorities. The Human Resources Coordinator will assist all employees and help foster a welcoming and encouraging environment. They will provide support and information to the staff related to employment terms, benefits, and payroll. They will make all efforts to ensure both open communication and equitable processes in all aspects of our work regarding the needs of the people who are a part of the Flynn family.

Characteristic Duties & Responsibilities

• Support the recruitment process by posting positions, communicating with applicants, and organizing incoming information for hiring managers.
• Respond to requests for employee/employment related information including verifications of employment and census data.
• Prepare for monthly staff meetings including booking the space, providing snacks, coordinating IT needs, etc.
• Process bi-weekly payroll and make changes to employee information as needed.
• Processing flexible spending reimbursements.
• Maintain the payroll databases; process new-hires, terminations, and status changes.
• Respond to employees about payroll and benefit questions.
• Monitor Combined Time Office balances.
• Oversee new employee on-boarding. 
• Collaborate with staff to Organize Functions & celebrations
• Order office supplies; help with general office administration tasks
• Other duties as assigned.

Supervision Received

Reports to the general manager.

Qualifications

• 2-5 years Human Resources administrative experience
• Energetic, self-starter, with welcoming personality
• Excellent written, verbal, and in-person communication skills
• Microsoft Office experience required; ADP experience helpful
• Ability to handle highly confidential information with discretion
• Adaptability to changing business needs
• Ability to establish and maintain professional communications and relationships with superiors, peers and coworkers
• Highly detail oriented
• Ability to multitask in a fast paced environment
• Honest, respectful, kind, and patient

This general outline illustrates the type of work that characterizes the Job Classification.  It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.