production OFFICE ADMINISTRATOR

FLYNN CENTER FOR THE PERFORMING ARTS, LTD.

FULL-Time, Exempt

The Flynn is committed to creating an inclusive workplace that promotes and values diversity. We strive to be diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective. Our goal is to build and maintain an organization where everyone can do their best work. We believe that people of color, people from working class backgrounds, women, and LGBTQ people must be centered in the work we do, we strongly encourage applications from people with these identities or who are members of other marginalized communities.

The Flynn recognizes that experience comes in many forms and is committed to considering a broad array of candidates with diverse workplace experiences and backgrounds. If you believe that you could excel in this role, regardless of whether you meet every requirement, we encourage you to apply.

To apply, send a cover letter and resume to HResources@flynnvt.org. 

Basic Function

The Production Office Administrator will possess an aptitude for creative and proactive problem solving and should show comfort and proficiency in taking the initiative during all steps of the production process.

Characteristic Duties & Responsibilities

• The Production Office Administrator will:
  • Actively contribute to a work environment of safety and respect;
  • Record and input IATSE stagehand payroll for all Flynn shows and House Crew hours, following established payroll protocol and systems;
  • Track labor and other expenses for individual projects and general department projects;
  • Apply for, coordinate, and manage all City of Burlington permits required for shows;
  • Manage the production department’s project management platform;
  • Generate and distribute production department schedules and briefings;
  • Process and respond to general production-related inquiries from other Flynn departments or external stakeholders; send all general production-related communications to other Flynn departments;
  • Assist with other aspects of the ‘advance’ process for incoming shows; serve as Flynn Production lead on shows as assigned;
  • Coordinate all external production rentals including lighting, audio, staging, backline, and other miscellaneous equipment.
• The Production Office Administrator may occasionally be the Production Manager on duty.
• Other duties as assigned, such as researching and/or overseeing theatrical maintenance and capital improvement projects.

Supervision Exercised 

Partial administrative supervision of IATSE Stagehands.

Supervision Received

Supervision is received from the Production Manager and the Director of Production.

Required Qualifications

• A minimum of 2 years of professional theatrical production experience
• Familiarity with all areas of theatrical production and presentation;
• Thorough working knowledge of Windows operating systems, and the Microsoft Office Suite including Outlook, Excel, Word, and PowerPoint;
• Ability to sit, stand, climb stairs;
• Ability to work irregular hours, including nights and weekends;
• The ability to work well under pressure and prioritize in a multi-task environment is essential. 
• Experience with or aptitude for settlements, budgets, etc.

Desired Qualifications

• Direct experience with theatrical tour production, on the road or as a local stagehand.
• Experience with payroll software;
• Office management experience;
• Experience with outdoor events, festivals, and non-traditional performance art.

This general outline illustrates the type of work that characterizes the Job Classification.  It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.