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Basic Function

Provide administrative support to the Executive Director and be a communications liaison for the Board of Trustees. Create and oversee professional correspondence, prepare reports, presentations, and documents, and schedule appointments and opportunities. Manage calendars, processes, and meetings within the organization. Keep our ED prepared, on time, and up to date.

Characteristic Duties & Responsibilities

  • Provide administrative assistance, such as writing and editing professional emails, drafting memos and preparing communications on the ED’s behalf
  • Act as Board Liaison including coordinating meetings and managing communications
  • Organize meetings, including scheduling, sending reminders, creating agendas, and organizing logistics
  • Communicate on behalf of the Executive Director as requested via phone, email, and in person to a wide range or partners, donors, community leaders, and stakeholders
  • Manage the ED’s day-to-day calendar, including making appointments and prioritizing time sensitive matters
  • Coordinate travel arrangements/itineraries
  • Use software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects (some design skills a plus)
  • Other duties as assigned


  • Excellent verbal and written communication skills
  • Ability to communicate a passion for the performing arts
  • Ability to meet multiple deadlines simultaneously
  • Strong problem-solving and decision-making skills
  • Keen attention to detail
  • Ability to treat confidential information with appropriate discretion
  • Courageous, Joyful, and Curious

This general outline illustrates the type of work that characterizes the Job Classification. It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.

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